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UC-PT23
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Create a position
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P6
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Parent: Position Management |
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Primary Actors: HR Staff |
Supporting Actors: |
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Brief Description/Goal
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| HR
Staff creates a position within the organization to be filled by a
hire, promotion or transfer; this may be either a new position or
re-enabling a previously discontinued position. |
Preconditions:
The
user must be logged in to the system. The generic job for the position
has been created. The office/facility where the position is located has
been defined in the system. The department, position type and salary
source have been defined in the system, if used. The currency for the
proposed salary has been defined in the system, if used. |
Success Guarantee:
The
position has been created and marked open. The position is visible in
the position hierarchy as well as available for filling by an employee
or applicant. |
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Level: User |
Complexity: Medium |
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Use Case Status: Updated |
Implementation Status: Complete |
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Assigned To: |
Release: 2.0 |
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Flow of Events
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Main Success Scenario:
- The user selects the option to manage positions.
- The system displays all positions entered in the system by status.
- The user creates a new position.
- The user selects the job for the position.
- The system displays the job title as the position title.
- The user edits the job title as a specific position title, if different.
- The user enters a supplemental position description (optional).
- The user selects the currency for the salary.
- The user enters the proposed salary (optional).
- The user selects the salary sources (optional).
- Repeat for each salary source for the position.
- The user enters a code for the position.
- The system displays today's date for the position post date.
- The user changes the post date, if necessary.
- The user enters any comments or notes about the position (optional).
- The user enters any comments or notes about interviews for the position (optional).
- The user selects the office/facility where the position is located.
- The user selects the supervisor's position.
- The user selects a department (optional).
- The user selects the position type (optional).
- The user enters the proposed hiring date (optional).
- The user enters the proposed ending date (optional).
- The user saves the record (UC-ICE2).
- The system saves the position as an open position and makes it available for job applications or filling by an employee.
Extensions:
3.a The user selects the position from a list of discontinued positions.- The user changes the position status to open.
- The user selects the position to edit it.
3.b The user selects an existing position.- The system displays all the position information for editing.
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| Open Issues |
AssignedTo |
ResolveBy |
| Would
like to be able to generate multiple positions from the same job and
assign each position a separate position code. The system would
validate that each position code is unique. This has not been
implemented and the use case has not been updated; this may be a new
use case. |
151726 |
later (wishlist) |
| May
write another use case for choosing supervisors/supervisees of a
position rather than selecting that here, such as show all current
assignments with position and employee name, if the position is filled;
change or select supervisor (only one allowed); change or select
subordinate (several allowed). For now, can only select the
supervisor's position from this form. |
151724 |
later (wishlist) |
| Notes |
Date Added |
| A facility is always tied to a position. That is how the position's geographical location is determined. |
1/25/2007 |
| For right now, only one position can be entered at a time. |
2/7/2008 |
| Added the post date, comments and interview comments, implemented in version 3.0. |
2/7/2008 |
| This functionality is accessed via the Configure System --> Administer Database screens. |
7/10/2009 |
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