iHRIS Manage Features List

Available Now (Version 4.0.3)

Create an organizational structure that includes multiple departments, offices and facilities, and geographical locations
Create a job structure that includes:
- Cadres, for classifying types of health workers
- Job classifications, for standardizing broad categories of jobs
- Salary grades, for assigning jobs to salary bands
- Jobs with standard titles, codes and descriptions
Create multiple positions for each job, each with a unique position code, department, supervisor, and office, facility or geographical location
Record multiple salary sources for each position
Discontinue positions when they are no longer needed
Generate a list of all positions or filter the list to show only open, filled or discontinued positions

Add information about an applicant for an open position, including name, identifications and contact information
Complete a standard application form for the applicant
Record employment history including past employers, positions, job responsibilities and salary history
Upload resumes and other documents
Record educational history including names of institutions, degrees attained and dates of graduation
Review applicants for a position
Record interview notes, including dates of interviews, names of interviewers and comments
Record notes about the decision whether to hire the applicant
Make a job offer, which converts the applicant to an employee
Disable the job applicant module if not needed

Create an employee record, including the employee's name, nationality and geographic area of residence
Assign the employee to a position and record the starting date and salary
Record identifications, such as a driver's license number or passport number
Record the employee's marital status, date of birth, gender and number of dependents
Record up to four contacts or addresses for the employee, including work, personal, emergency and other contacts
Record special payments, such as a benefit or allowance, that are separate from the employee's salary
Record the employee's educational and employment history
Create an application by the employee for any open position
Upload and display employee photos, resumes and other documents
Record a change in position with accompanying salary changes and maintain the employee's position history with the organization
Record salary changes and maintain the employee's salary history
Record notes that are retained in a log organized chronologically
Update any employee information and maintain a history of all updates
Record termination of employment, including the end date and reason for departure

Set up a two-level competency model
Record competencies and language skills in an employee's or job applicant's record
Assess employee competencies and record evaluations
Record registrations and licenses issued to an employee

Record training program details, including training organizations, training funders and class schedules
Record continuing education units and competencies earned by completing a training course
Schedule employees for training classes
Evaluate employee performance in a training class
Assess competencies earned by completing a training class

Report workplace accident type, dates applicable, people involved, and follow-up required
View a history of workplace accidents

Create and save customized reports to display or aggregate data
Generate staff directories, lists of offices and facilities, position lists and other reports with customized fields, sorts and filters
Display reports as tables or charts
Include a time stamp on reports
Export report data in Excel-compatible, HTML or XML formats
Convert reports to formatted PDFs suitable for printing

Install, configure and disable modules to customize system features
Create custom roles and assign tasks to them
Customize field names
Support for non-English or multilingual implementations
Issue password-protected logins to allow only authorized users to access the data
Assign roles to users to control who can enter, update and generate reports on data
Enforce data correction by authorized data managers to ensure data integrity
Log username, data and time when data are entered or changed for auditing purposes
Create and update standard data lists to create selection menus for data entry
Export standardized data sets for use in other implementations, such as at a district office or facility
Import data updates from other implementations for centralized reporting
Link to ISCO job classifications

Bulk data entry page
Expanded competency model module
Error checking and reporting to enforce data quality
Accident/workplace injury tracking module
Disciplinary action module
Leave tracking module
Scholarship management module
Peformance management module
Benefits management module
Payroll management module
Pension plan management module
New employee orientation module
Employee scheduling module
Project staff module
Timesheet module
Document management module for physical personnel records, including document tracking, cataloguing and status
Resource planning and approval system for recruitments, transfers, promotions, disciplines and terminations
Customizable job applications
Generation of organizational charts
Geographic Information System (GIS) support for mapping workforce data