iHRIS Manage Features List

Available Now (Version 3.0)

Create an organizational structure that includes multiple departments, offices and facilities, and geographical locations
Create a job structure that includes:
- Cadres, for classifying types of health workers
- Job classifications, for standardizing broad categories of jobs
- Salary grades, for assigning jobs to salary bands
- Jobs with standard titles, codes and descriptions
Create multiple positions for each job, each with a unique position code, department, supervisor, and office, facility or geographical location
Record multiple salary sources for each position
Discontinue positions when they are no longer needed
Generate a list of all positions or filter the list to show only open, filled or discontinued positions

Add information about an applicant for an open position, including name, identifications and contact information
Complete a standard application form for the applicant
Record employment history including past employers, positions, job responsibilities and salary history
Record educational history including names of institutions, degrees attained and dates of graduation
Review applicants for a position
Record interview notes, including dates of interviews, names of interviewers and comments
Record notes about the decision whether to hire the applicant
Make a job offer, which converts the applicant to an employee

Create an employee record, including the employee's name, nationality and geographic area of residence
Assign the employee to a position and record the starting date and salary
Record identifications, such as a driver's license number or passport number
Record the employee's marital status, date of birth, gender and number of dependents
Record up to four contacts or addresses for the employee, including work, personal, emergency and other contacts
Add basic competencies and language skills
Record special payments, such as a benefit or allowance, that are separate from the employee's salary
Record the employee's educational and employment history
Create an application by the employee for any open position
Record a change in position with accompanying salary changes and maintain the employee's position history with the organization
Record salary changes and maintain the employee's salary history
Record notes that are retained in a log organized chronologically
Update any employee information and maintain a history of all updates
Record termination of employment, including the end date and reason for departure

Generate staff directories, including home contacts, emergency contacts and a staff salary list
Generate lists of offices and facilities, including contact information
Generate position lists, including open positions
Create reports or statistical charts of aggregated data from the system
Filter all reports by geographical location, office or facility, job classification, job title, date or gender
Export report data in Excel-compatible, HTML or XML formats
Convert reports to formatted PDFs suitable for printing

Install, configure and disable modules to customize system features
Issue password-protected logins to allow only authorized users to access the data
Assign roles to users to control who can enter, update and generate reports on data
Enforce data correction by authorized data managers to ensure data integrity
Log username, data and time when data are entered or changed for auditing purposes
Create and update standard data lists to create selection menus for data entry

In-service training management module for tracking employee requests and completions of training programs and recording competencies and continuing education credits earned through trainings
Wizard for creating and saving customized reports

Employee photo upload and display
Competency model module for assessing, searching and reporting on employee competencies
Guest access to enable web-based job application submission
Employee self-service access
Additional roles added to support supervisor use of the system
Customizable roles
Import and export data functions built in
Data synchronization with offline versions

Internationalization support for non-English or multilingual implementations
Dual data entry, error checking and reporting to enforce data quality
Scholarship management module
Peformance management module
Benefits management module
Payroll management module
Pension plan management module
Leave management module
New employee orientation module
Employee scheduling module
Document management module for physical personnel records, including document tracking, cataloguing and status
Resource planning and approval system for recruitments, transfers, promotions, disciplines and terminations
Workplace safety data collection
Customizable job applications
Generation of organizational charts
Geographic Information System (GIS) support for mapping workforce data